| || JOB OVERVIEW
The Division Manager provides administrative leadership for a robust, multi-division unit located across four campuses. This unit includes the Division of Pulmonary, Critical Care, Allergy, and Sleep Medicine (located at the Parnassus, Mission Bay, and Mt. Zion campuses), and the Lung Biology Center (located at the Zuckerberg San Francisco General (ZSFG) and the Mission Bay campuses). This combined unit includes: seven outpatient clinics, four inpatient services, a pulmonary function diagnostic center, nine independent wet labs, four independent research service cores, six independent clinical research units, one specialty destination program, and the Nina Ireland Program in Lung Health focusing on philanthropic activities. Each area contains its own diverse goals, staffing requirements, and budget concerns. The Division is comprised of 215 personnel - 55 faculty members, 38 clinical fellows, and 135 research fellows, non-faculty academics, and staff employees. The Division Manager oversees $34M (FY17) in annual expenditures.
In collaboration with the Division Chief, the Division Manager functions as a strategic planning partner, providing skillful administrative, operational and financial management at all sites. S/he works to maximize the utilization of all division and program resources and to provide and maintain administrative excellence in all aspects of the divisions, clinical services centers, research and laboratory operations - including space planning, finance, research administration, clinical operations, information technology, human resources, and risk management.
The Division Manager serves as a risk manager, establishing and monitoring internal control mechanisms in all areas of operation, personnel management, and finance. S/he oversees the work of others in these areas, and identifies and minimizes or eliminates risk and implements changes to prevent recurrence.
In addition, the Division Manager utilizes resources and space in the Cardiovascular Research Institute (CVRI) and the School of Pharmacy through long-standing collaborative agreements that support shared goals in research. The successful administrative management of these collaborative agreements requires the ability to negotiate, problem-solve, and achieve consensus with administrators and faculty outside the Department of Medicine with whom this unit has no formal reporting relationship. These collaborations are key partnerships that must be shepherded through sometimes difficult, administrative changes.
MEDICINE / PULMONARY
The Department of Medicine (DOM) is the largest department in the School of Medicine (SOM), UCSF. The mission of the Department includes research, teaching, patient care, and public service. The Department has a decentralized organizational structure across four sites (Parnassus, ZSFG, VAMC, and Mission Bay) and approximately 38 divisions. Authority and accountability for the Department rest with the Department Chair who heads the Parnassus site and also directs the Vice Chairs/Chiefs at the ZSFG and VAMC sites.
The Pulmonary, Critical Care, Allergy and Sleep Medicine Program has a long history of providing outstanding clinical care, performing innovative research and training academic scientists and physicians. We currently have active, well-funded clinical, translational and basic research programs in lung development, international lung health, pulmonary immunology, genetics of pulmonary and allergic diseases, lung transplantation, microbial pathogenesis, airway diseases, acute lung injury, pulmonary fibrosis, pulmonary malignancies and pulmonary health disparities. Our large, NIH training grant has been continuously funded since 1966. Nearly a quarter of all academic pulmonologists in the United States have trained at UCSF.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.
| || • Bachelor’s degree and at least five years of progressively responsible academic and financial management experience, or equivalent experience, encompassing financial management, strategic planning and organizational development, clinical practice management, and human resource management
• At least five years of experience hiring and managing high performing employees
• Excellent financial and analytical skills, including a demonstrated understanding of the concepts of internal controls and the methods of evaluating internal control systems. Knowledge of generally accepted accounting policies and procedures. Ability to prepare and present complex quantitative analyses, including financial projections and budgets is desired
• Thorough knowledge of common organization-specific and other computer application programs
• Excellent project management skills, including the capability of managing capital projects
• Excellent ability to establish metrics for department and employee goals
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques
• Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution
Note: Fingerprinting and background check required. Effective March 13, 2017, all final candidate(s) for employment are required to undergo a background check.
| || • Graduate degree in business, healthcare or related field
• Familiarity with campus and university on-line systems, federal and staff funding agency requirements, state and federal human resource regulations, space and equipment inventory rules and regulations, campus internal audit rules and regulations, the campus business and finance bulletin, academic personnel manual, school and department clinical compensation plan, clinical practice rules and regulations, campus expenditure rules and regulations
• Familiarity with policies and programmatic guidelines for ACGME training programs and associated funding, institutional guidelines on salary setting for trainees, stipend payments and the appointment process for all trainees (ACGME fellows, non-ACGME fellows and postdocs)
| || The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. |