About the job It takes a dream to create a successful business idea....It takes people to make dreams a reality. Working at the IKEA Group means that you are part of an inspiring, fun and fast-paced environment. We’re the world’s largest home furnishing retailer, with 155,000 co-workers and operations in 43 countries, but we value working in a non-bureaucratic way. Here you can always be yourself. In fact, we actively encourage it! At IKEA, we respect each other, our differences and are open to everyone making a contribution. So no matter where you work in the world, you’ll most likely rub shoulders with a diverse group of people – with different backgrounds, special skills and a quirky sense of humour. We offer exceptional career and learning possibilities at IKEA. Our co-workers are encouraged to try different roles, and many change between functions and countries several times in their careers. You can design your own career path according to your development plan and future goals. We believe in every co-worker’s ability to develop. Because as you grow, IKEA grows too. To start growing with IKEA, take a look at our different roles and available jobs. We are currently looking for a Facility Management Specialist to join our IKEA India team in Bangalore PURPOSE OF FUNCTION IKEA India is on an exciting growth journey becoming more accessible to the many people. To maximize our Human Resources initiatives to strengthen our Vision, Business Idea, and Human Resource Idea to make IKEA Organisation the Best Employer in India. Property is a business function that develops, owns and maintains IKEA properties. Property is also a key player in developing the penetration strategy within the commercial territory and has the responsibility to purchase and develop land accordingly. Property has also the responsibility to design, construct and maintain IKEA properties according to the latest IKEA standards and to the lowest possible cost for a specified level of quality and time. PURPOSE OF JOB: To develop, manage and control all areas within the job Specialists area. You will be responsible for all FM budgets, goals associated with the utility usage and ensuring 100% compliance for all sites. You will be an expert advisory role providing mentoring and technical support to site-based facility management co-workers on the specific subject area, and maintaining up-to-date expertise in that specific subject area in order to enhance IKEA’s subject area knowledge, while advancing operational best-practice within the business. ASSIGNMENT: Reporting to the Facility Manager, the Facility Management Specialist is responsible for: Ensuring compliance of all facilities in relation to local and national building standards and legislation. Ensuring compliance of all facilities in relation to group property and risk requirements for FM. Monitoring contracts, contractors, suppliers and certifiers for all compliance areas. Tracking and manage costs in each location to ensure adherence with operating and capital expense budgets. Supporting in all FM related reviews including facilities reviews and sec check. Producing and distributing periodic reports on the specialist subject area and, when required, contributing to annual global facility management cost benchmarking. Identifying own professional development needs and participating in annual self-assessments to review development opportunities. Assisting to control costs through working in a lean, simple and cost-conscious way using good examples and encouraging colleagues to discover more effective ways of working. Developing annual goals in relation to all utility consumption, cleaning cost/m2, water/visitor etc. for each site Developing the annual FM budget by working with each site FM and BNOM. This will also include agreeing to each site OPEX budget and the country CAPEX spend. working with the SO BNOM to develop and confirm the annual FM budget Developing subject area knowledge and expertise, both personally and within the facility management organisation. Supporting the implementation of best practice standards aimed at lowering operational costs and improving the efficiency and reliability of assets and building services. Sharing practical subject area knowledge with, and nurturing ideas from, facility management co- workers through workplace mentoring and skills sharing. Developing, implementing and communicating best practice subject area practices nationally, and contributing to the global subject matter expert network. Supporting the IKEA purchasing organisation to improve efficiencies/costs/equipment by providing periodic input and feedback on procurement strategies and opportunities, vendor performance standards and pricing. JOB SPECIFIC KNOWLEDGE: Facility management area in theory and practice. Experience in Facility Management/ Vendor Management / Third Party Contract Management for 8-12 years. The local facility management, service and maintenance market. Financial impact of different technical solutions. Strong budget and analysis skills Strong understanding of BMS and sustainability management Strong understanding of Compliance and the local standards. IKEA facility management standards, manuals and rules. Good knowledge of working with Microsoft Office applications and CAFM systems. MOTIVATION It is essential to have the following motivations Have a passion for facility management-related technology and services. Be innovative and open to new solutions according to the IKEA business idea. Cost savings by simplification. Deliver results within a given framework. Contribute to an environment where the IKEA culture is a strong and living reality that embraces the diversity of co-workers and customers. ESSENTIALS FOR PARTICULAR JOB: Develop the IKEA business and deliver results. Ability to lead and motivate others. Inspire and clarify. Lead by example. Create togetherness. Good analytical skills. Good decision-making ability. Good communication skills. Good ability to plan and organize. Be cost conscious.