| || 41016BR |
| || Financial Administrator II |
| || Faculty of Arts and Sciences |
| || ------------ |
| || USA - MA - Cambridge |
| || Finance |
| || Full-time |
| || M-F 9-5pm |
| || College Life HVCL |
| || 056 |
| || 00 - Non Union, Exempt or Temporary |
| || Budget Development, Analysis and Reporting: Reporting to the Associate Dean and Director of Budgets and Finance: manages the administration of budgets for 9 College units representing approximately $19M (Tub 310). Working collaboratively with department administrators, colleagues in the College’s Office of Administrative and Finance and in FAS Finance, assists constituent departments in a variety of financial areas, including: developing annual budgets, identifying funding sources to fund departmental budgets that respect the first-dollar principle, planning strategically to optimize funding, supporting the year-end closing, supporting the use of the FAS financial systems, performing ad hoc financial analyses, and troubleshooting financial questions and/or issues. Performs monthly reviews of budgets to monitor spending and works with department administrators to prevent over-expenditures. Makes recommendations to senior management regarding budget requests and program changes with financial implications. Evaluates quarterly budget-to-actual and year-over-year performance for various departments, and provides analytic summaries to the Associate Dean and Director of Budgets and Finance, the Dean for Administration, and other members of School leadership. Provides support in developing financial models and analyses to support the College's financial operations and strategic planning efforts. Provides financial analysis and budget support both to the senior financial leadership of the College and to highly visible constituent departments. Participates in College-wide review of internal policies and procedures and ensures successful implementation.|
Financial Operations: Provides the monthly BRIO (ad-hoc) data queries for the A&F team and provide other ad-hoc queries/reports as requested by A&F leadership. Manages the quarterly budget report process overseeing the development, validation and distribution of the reports to College units. Manages local user security for all financial systems. Sets up new chart of account values and disables old values in Oracle and maintains cross validation rules. Serves as the College Asset manager overseeing all functions of the Oracle asset system including posting new assets, tagging equipment and oversight of the financial coordinator. Performs central accounting functions including: preparation of College quarterly AP and AR accruals and the annual College income allocations. Serves as back up College PCard Administrator. Monitors College unit financial policy compliance, including conducting departmental financial audits, gathering A&F, FAS and University guidance and providing recommendation on post-audit action.
Specific functions include:
Supports the College's efforts to improve the internal and external processes relating to its primary responsibilities: the annual budget and long-range strategic financial plans, and year- end reporting. Included in these responsibilities are budget development, financial analysis, budget support analysis, management, and revenue forecasting of the College’s endowment funds and unrestricted funds. Identifies, evaluates, and approves endowment funding sources for departmental budgets, and makes recommendations to the Associate Dean regarding strategic budgeting, funding opportunities. Monitors endowment fund transactions in departmental budgets. Provides data to department/center financial personnel to ensure compliance with endowment fund terms as well as compliance with FAS and University policies. Tracks spending rates against budgets, projections, and individual fund awards, as applicable. Prepares and updates budgets and monitors departmental/divisional funds.
| || Bachelors Degree. 3+ years of demonstrated experience in financial modeling, budgeting and analysis in a complex academic setting. |
| || Degree in Business/Accounting/Finance is strongly preferred. Meticulous attention to detail and high level of discretion as position involves highly confidential data. Excellent analytical, quantitative and reading skills as encumbent spends a lot of time researching files and interpreting legal documents. Demonstrated poise and professional demeanor when dealing with senior deans’ staff, department administrators, and other constituents. Demonstrated ability to manage multiple projects independently with deadlines. Superb customer service experience. Ability to learn quickly and eagerness to grow. Strong technical skills in database and spreadsheet development. Knowledge of endowment financial management. Strong knowledge of Harvard University and FAS financial policies, systems, and procedures is desirable.|
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Provides general accounting support to client department administrative personnel, and assists in resolution of budget issues. Provides support to departmental personnel in the use of the FAS financial systems as required. Supports financial transaction processing for departments. Prepares ad hoc financial and accounting analyses as requested. Supports the College-wide review of internal policies and procedures and ensures that changes in policies are communicated clearly and is responsible for implementation and follow-up audits, especially as they pertain to SAS112 requirements. Assists in the development of a manual of College financial policies and procedures.
| ||Criminal |
| || We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law. |