The Administrative Assistant provides administrative support to senior leaders, as well as the teams these individuals lead.
Here are the main responsabilities of the role:
·Maintain up-to-date calendars for senior leaders, scheduling and rescheduling meetings when required·Prepare and submit expense reports, following up on outstanding expenses as needed·Book/coordinate all travel activities, including flights, ground transportation, and hotel stays·Coordinate weekly management meetings, and take minutes at meetings·Maintain up-to-date vacation records for entire team·Maintain up-to-date organizational charts for entire team·Assist in preparation of letters, communications, reports, etc. as required·Book/coordinate components of team events as required, including venue, food orders, activities, etc.·Track all invoices received, and ensure payment in advance of due date·Receive and distribute departmental mail on a daily basis·Process supply orders for department·Provide reception relief as needed·Provide back-up support to coordinators and other administrative assistants as required·Order lunches as required·Actively participate on company social committee and health and wellness committee·Coordinate with facilities team to address any office equipment/building issues as needed
·3-5 years of experience in a similar role·Completed post-secondary in relevant area of study·Excellent communication and professional interpersonal skills·Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task·Ability to work under pressure in a deadline-driven environment·Strong working knowledge of MS Office Suite (Word, Excel, PowerPoint)
·Leadership·Critical thinking·Building expertise·Delivering results