This is not a grant funded position and is not contingent on future grant funding.
$42,250 - $60,000 per year; DOE
Herberger Institute for Design and the Arts is seeking an experienced Executive Administrative Support Specialist with exceptional skills to join The Design School. The Executive Administrative Support Specialist is responsible to assist the Director in handling a wide range of administrative and executive support related tasks.
This position provides direct administrative support to the Director, requiring in-depth knowledge of academic operations, policies, and procedures. The person will handle details of a highly confidential and critical nature, making high-level contacts of a sensitive nature inside and outside the university.
Performs a wide-variety of intricate administrative duties for The Design School requiring professionalism, tact, diplomacy, discretion and sound judgment, including:
directing questions to the appropriate offices for resolution;
maintaining the Director’s calendar;
coordinating and arranging travel;
compiling, preparing, and maintaining background material related to meetings, events and travel;
coordinating and tracking follow-up to meetings, events and travel;
maintaining official files and historical files of meetings; and
scheduling and coordinating day-to-day calendar activities, including securing background information for meetings, gathering information for presentations and scheduling in-person, over the phone or video conferences.
Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
May assist in the development, design, and coordination of projects.
Attends meetings and conferences.
May supervise work of others as assigned/delegated.
Provides back-up to other staff in the office.
Other duties as assigned
Bachelor’s degree and five (5) years of executive-level administrative support experience; OR,Nine (9) years of executive-level administrative support experience;OR,Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.
work that requires diplomacy, discretion and confidentiality,
working independently as well as working in a team environment,
working in a fast-paced, high-pressure environment,
managing calendars and organizing complex travel schedules,
work that requires setting priorities and being organized,
computers and proficient in using Microsoft Office software (i.e., Word, Excel, Outlook),
establishing and maintaining effective working relationships,
managing multiple concurrent projects with multiple deadlines,
problem solving, issue resolution, and decision-making.
Evidence of effective communication skills, both verbal and written.
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (35%). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.Ability to clearly communicate verbally, read, write, see and hear to perform essential functions
The Herberger Institute for Design and the Arts, the largest comprehensive design and arts school in the nation at a research university, is a vibrant example of the New American University philosophy. With 4,700 students, more than 675 faculty and faculty associates, 135 degrees and a tradition of top-ranked programs, the Herberger Instituteis built on a combination of disciplines unlike any other program in the nation. The instituteincludes the School of Art; School of Arts, Media + Engineering; The Design School; School of Film, Dance and Theatre; School of Music; and the ASU Art Museum.Through recognizing that design and the arts are critical resources for transforming society and solving complex problems, the Herberger Institute is committed to placing artists and designers at the center of public life. http://herbergerinstitute.asu.edu/
The Design School plays prominent roles in design research, pedagogy and public engagement within the Herberger Institute, the university and the greater Phoenix community. The school has approximately 55 full-time faculty and 1,500 students enrolled in programs in architecture, environmental design, industrial design, interior design, landscape architecture, urban design and visual communication design. The school’s curricula and research are grounded in its commitment to prepare the next generation of designers to engage in collaborative multi-disciplinary inquiry so that ay work productively within and beyond the boundaries of their respective disciplines.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.